Export all your organization's data  |  Data migration  |  Google Workspace Help Skip to main content Data migration Documentation Administrators Getting started Apps and integrations Set up and manage services Billing and subscriptions Data migration Data synchronization Device management Domain management Reports and monitoring Security and data protection User management Legal and compliance Support and troubleshooting Users Calendar Chat Cloud Search Gmail Groups Docs, Forms, Sheets, and Slides Drive Keep Meet Meet Hardware Sites Vids Developers Apps Script Marketplace Workspace APIs Training & business user guides Workspace Learning Center Google Skills Community Communities Workspace Admin Community Workspace Developers Community Support / English Deutsch Español Français Indonesia Italiano Nederlands Polski Português – Brasil Svenska Türkçe Русский עברית العربيّة ภาษาไทย 中文 – 简体 中文 – 繁體 日本語 한국어 Sign in Administrators Data migration Admin console Contact us Overview Guides Data migration Overview Guides Documentation More Community More Support Choose a migration product Data import tool Check events for the data import tool Import email Import email with the data import tool About importing email with the data import tool Import email from a Workspace account Import email from an IMAP account Import email from a Gmail account Allow an admin to import your Gmail messages Email import monitoring points Understand email import reports Troubleshoot an email import Import from Exchange Online What's imported from Exchange Online? Use default data import for Exchange Online Use advanced data Import for Exchange Online Set up an Azure application for Exchange Online Run a delta import for Exchange Online Scan data in Exchange Online Understand import scan reports Troubleshoot import scans Understand Exchange Online data import reports Data import error codes for Exchange Online Troubleshoot Exchange Online data imports Import chat What's imported for chats? Use default data import for Teams Use advanced data import for Teams Set up an Azure application for Teams Run a delta import for chat data Understand chat import reports Troubleshoot a chat import Import files from OneDrive What's imported from OneDrive? Import files from a OneDrive account Use advanced file import from a OneDrive account Run a delta import for OneDrive Understand a OneDrive data import report Troubleshoot a OneDrive data import Set up an Azure application for OneDrive & SharePoint Online Import files from SharePoint Online What's imported from SharePoint Online? Use the default data import method for SharePoint Online Use the advanced data import method for SharePoint Online Run a delta import for SharePoint Online Understand a SharePoint Online data import report Troubleshoot a SharePoint Online data import Import files from Dropbox What's imported from Dropbox? Import files from a Dropbox account Run a delta import for Dropbox Understand a Dropbox data import report Troubleshoot a Dropbox data import Understand data import reports Troubleshoot a data import Google Workspace Migration for Microsoft Exchange (GWMME) About GWMME GWMME system requirements How a GWMME migration works What's migrated with GWMME? Authorize GWMME for your account Create CSV files for your migration Migrate data from Exchange Migrate mail from Google Accounts or IMAP Migrate mail from a Gmail account Migrate data from PST files Migrate from public folders Migrate data using the command line Duration of a migration Remigrate content with GWMME Troubleshoot GWMME Troubleshoot an Exchange migration Understand GWMME error codes GWMME FAQ GWMME release notes Monitor API quotas Google Workspace Migration for Microsoft Outlook (GWMMO) About GWMMO Set up GWMMO (for admins) What's migrated with GWMMO? Run migrations from the command line Interpret status files Interpret trace files Migrate missing content Troubleshoot a migration GWMMO error codes & messages Manage GWMMO and GWSMO updates Send crash reports for GWMMO GWMMO release notes Data Export tool Export all your organization's data Choose the Workspace data you want to export View the data export report Set up a FINRA-compliant data export Export your Workspace data using local data storage Set up an incremental data export Troubleshoot a data export Domain Transfer Divestiture What is Domain Transfer Divestiture? How Domain Transfer Divestiture works System requirements Watchpoints What's supported? What's not supported? Known issues Transfer process 1. Transfer process framework 2. Remove dry-run blockers 3. Choose your transfer options 4. Execute a dry run & schedule a transfer 5. Complete pretransfer tasks 6. Execute the transfer 7. Complete post-transfer tasks Transfer your Vault data with a domain transfer Administrators Getting started Apps and integrations Set up and manage services Billing and subscriptions Data migration Data synchronization Device management Domain management Reports and monitoring Security and data protection User management Legal and compliance Support and troubleshooting Users Calendar Chat Cloud Search Gmail Groups Docs, Forms, Sheets, and Slides Drive Keep Meet Meet Hardware Sites Vids Developers Apps Script Marketplace Workspace APIs Training & business user guides Workspace Learning Center Google Skills Communities Workspace Admin Community Workspace Developers Community Google Workspace Help Administrators Data migration Guides Send feedback Export all your organization's data Stay organized with collections Save and categorize content based on your preferences. If you have Assured Controls or an advanced Google Workspace edition (such as Enterprise Plus or Education Plus), to export your data, go to Choose the Workspace data you want to export. With the Data Export tool, you can export your organization's data to a Google Cloud Storage archive and download it. To let your users download their data, allow Google Takeout and refer users to How to download your Google data. If your organization has FedRAMP Authorization or more than 1000 users, contact Google Workspace support before you use the Data Export tool. The Google Workspace support team does not access or process the data that is exported from the Data Export tool. Before you begin Requirements To export your organization's data, you must: Use a Google Workspace or Cloud Identity super administrator account that is at least 30 days old (unless you created your organizational account less than 30 days ago). Have 2-Step Verification (2SV) turned on for your account. 2SV enforcement is required only for the admin who starts the export. To check if 2SV is turned on for your account, review your account's security settings. To access exported data, you must have Google Cloud turned on for your admin account(s). For details, go to Turn Google Cloud on or off for users. What data is exported? The Data Export tool exports the same data that's available with Google Takeout for users. It also exports data that's available only to admins, such as deleted data that's retained by Vault and customer-owned data. Customer-owned data is owned by your organization rather than individual users, such as Gmail messages in admin quarantine. Calendar data–The following customer-owned data is also included: structured resource booking information. Chat data–The following customer-owned data is also included: messages and attachments for rooms created by users in your organization. Chrome data Classroom data Cloud Search data –(available for admins only) Contacts data Drive data–The following customer-owned data is also included: data in shared drives and shared documents. Gemini data Google Workspace with Gemini data Gmail data–The following customer-owned data is also included: Messages in the admin quarantine Messages in Gmail confidential mode for which the sender and recipient are in the same domain Groups data–The data of ownerless groups in your organization is also included. Note: Data created by users in consumer groups is available only to those users. Keep data Gemini Notebook data Reminders data Scripts generated by conditional notifications. Tasks data Note: Recently deleted Tasks data, including deletion timestamps, is also included. Vault retained data (available for admins only)–Data in any service that users deleted but that's subject to Vault holds or retention rules. Requires Vault licenses. Voice data–The following customer-owned data is also included: Number porting orders Auto Attendant settings Desk phone list Tax addresses Tax ID Phone numbers and phone number assignments User license data Ring groups Note: Recently deleted Voice data is also included. Workspace Studio data The Data Export tool does not export: Data for user accounts created within 24 hours before the export starts. Deleted data, unless that data was retained or held by Google Vault policies. A full export includes data from users with these account types: Licensed and active Suspended by an administrator Archived Vault Former Employee For Chrome exports: Active Google Workspace for Education user Where is exported data stored? The Data Export tool exports your organization's data to a Google Cloud Storage (GCS) bucket. By default, the Data Export tool provides a temporary, Google-provided, Cloud Storage bucket. If you have Google Workspace Assured Controls and Assured Controls Plus, you can specify a Cloud Storage bucket that you own to take advantage of local data storage. This feature gives you more control over your data's location and who can access it, addressing data sovereignty concerns. If you choose a Google-provided bucket You can choose a bucket located in the United States, Europe, or indicate you have No preference. The exported data is automatically deleted 60 days from the beginning of the export. Note on deletion: Because data is exported in packets rather than as a whole package, large exports may have many data packets over multiple days. This means some packets may be deleted before others. To determine when individual files will be deleted, subtract the number of days it took for the export to complete from 60. You must download the export before that date. If you choose your own Cloud Storage bucket To retain your data for longer than 60 days, you need to create a custom export and choose your own Cloud Storage bucket. See Export your Workspace data using local data storage for more information. How long does it take to export data? When you start an export, all super admins receive an email that a data export is pending. The export is available no earlier than 48 hours after you start the export. This waiting period helps provide security for your organization's data. Data export typically takes 72 hours but can take up to 14 days, depending on the size of your data export. All super admins get a notification email when the process is complete. All super administrators can view the export. Export your users' data These steps initiate a full export of your organization's data and are available in all Google Workspace editions. Note: If your Google Account loses super admin privileges while an export you started is running, the export may be canceled. In that case, no data is exported and other super admins receive an email notification that the export was unsuccessful. In the Google Admin console, go to Menu Data Data import & export Data export. Go to Data export You must be signed in as a super administrator for this task. Click Set up new export. In the Name box, enter a name for your export. In the Scope box, select which data to export: Export all user data for the entire organization: Includes data for all users and shared drives. Export data for specific users: If available, select the Group, Org Unit, or Users tab and select the specific accounts you want to export. Click Start export. The estimated runtime is calculated, if available for your export. Once complete, the estimated completion time is displayed. Cancel or stop an export Once you click Start export, the process cannot be canceled or stopped within the Google Admin console. If you need to stop an active export, you must contact Google Workspace support. View and download exported data Once your data export is complete, super admins in your organization will get an email notification with a link to view the archive. You can also access the archive using the Google Admin Console. In the Google Admin console, go to Menu Data Data import & export Data export. Go to Data export You must be signed in as a super administrator for this task. The Data export table lists all of your data exports and includes: Export names Last start and completion dates Who each export was set up by Export status Actions you can take on the exported data In the Data export table, click the name of the export to open a detailed view. Under Scope, you can see which users, groups, or organizational units were exported. Under Status, you can see if the export ran completely or if there were errors: Failed: No data was exported Errors: Some data is missing from the archive Complete: All data was exported To view the archive, click Actions View Archive. If your data export completed with errors, you can run a remediation. Viewing your data export archive Your exported data archive is available in compressed files called zip files. The root folder has a list of user folders that contain a zip file of that user's data. The data is broken down by service—such as Drive or Gmail—and a file size limit. For example, a user may have Drive and Gmail data broken into multiple files labeled: Drive (Part 1), Drive (Part 2), Gmail (Part 1), and Gmail (Part 2). Note: The order of the services might be different each time you export. So, don't worry if Drive is at the top one time and Gmail is at the top the next time. To view and download your exported data archive: In the Cloud Storage UI, click the root folder. Note: Some data, such as files in shared drives, is owned by a service account rather than a user. In the export archive, service accounts are named "Resource." Only individual objects can be downloaded using the Cloud Storage UI. To download a folder or multiple objects at a time, use the gcloud storage command line tool. Example: gcloud storage cp --continue-on-error --recursive \ "gs://[gcloud storage URI for your takeout bucket]" Click the zip file to download the user's data. Unzip the file to review the user's data by product. Related topics Options to preserve former employee data Send feedback Except as otherwise noted, the content of this page is licensed under the Creative Commons Attribution 4.0 License, and code samples are licensed under the Apache 2.0 License. For details, see the Google Developers Site Policies. Java is a registered trademark of Oracle and/or its affiliates. Last updated 2026-07-17 UTC. Need to tell us more? 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