User reports: Apps usage  |  Reports & monitoring  |  Google Workspace Help Skip to main content Reports & monitoring Documentation Administrators Getting started Apps and integrations Set up and manage services Billing and subscriptions Data migration Data synchronization Device management Domain management Reports and monitoring Security and data protection User management Legal and compliance Support and troubleshooting Users Calendar Chat Cloud Search Gmail Groups Docs, Forms, Sheets, and Slides Drive Keep Meet Meet Hardware Sites Vids Developers Apps Script Marketplace Workspace APIs Training & business user guides Workspace Learning Center Google Skills Community Communities Workspace Admin Community Workspace Developers Community Support / English Deutsch Español – América Latina Français Indonesia Italiano Nederlands Polski Português – Brasil Svenska Tiếng Việt Türkçe Русский עברית العربيّة فارسی हिंदी বাংলা ภาษาไทย 中文 – 简体 中文 – 繁體 日本語 한국어 Sign in Administrators Reports & monitoring Admin console Contact us Overview Guides Reports & monitoring Overview Guides Documentation More Community More Support Get started Reports overview Monitor usage & security with reports Data retention & lag times View your users' last sign-in Check task status Check service status View service uptime View carbon footprint report Alerts & rules Reporting rules System-defined rules Government-backed attack alerts Suspicious login alerts Apps reports Overview Accounts Apps usage Security Audit & investigation About the audit & investigation tool Get started with audit & investigation Administrator privileges Admin log event changes Access Evaluation log events Access Transparency log events Admin log events Admin data action log events Assignments log events Calendar log events Chat log events Chrome browsers log events Chrome log events Chrome Sync log events Classroom log events Cloud Search log events Contacts log events Context-Aware access log events Data migration log events Device log events Directory Sync log events Drive log events Gemini for Workspace log events Gmail log events Google Workspace Quota log events Graduation log events Groups log events Groups Enterprise log events Keep log events Data Studio log events Meet hardware log events Meet log events OAuth log events Policy compliance log events Profile log events Rule log events SAML log events Search and investigate user log events Secure LDAP log events Takeout log events Tasks log events User log events Vault log events Voice log events Workspace Studio log events BigQuery export About reporting logs & BigQuery Set up BigQuery project for reporting logs Set up service log exports Example queries for reporting logs Schema for Gmail logs Delete a BigQuery export configuration Export Drive inventory Schema & example queries for Drive inventory Google Security Operations Export log events to Google Security Operations Work Insights Work Insights overview Control Work Insights data Grant access to Work Insights Administrators Getting started Apps and integrations Set up and manage services Billing and subscriptions Data migration Data synchronization Device management Domain management Reports and monitoring Security and data protection User management Legal and compliance Support and troubleshooting Users Calendar Chat Cloud Search Gmail Groups Docs, Forms, Sheets, and Slides Drive Keep Meet Meet Hardware Sites Vids Developers Apps Script Marketplace Workspace APIs Training & business user guides Workspace Learning Center Google Skills Communities Workspace Admin Community Workspace Developers Community Google Workspace Help Administrators Reports & monitoring Guides Send feedback User reports: Apps usage Stay organized with collections Save and categorize content based on your preferences. View your users' apps usage activity As an administrator, you can use Apps usage reports to get an in-depth understanding of how your users use Google Workspace apps. Under User Reports, the Apps usage report provides details related to your users' activity, such as: Emails sent over a specific period. How many files users create and share. Which users are near their Drive storage limits. The number of search queries from different types of devices. How many chat messages your users send and what types of messages they're sending. Note: IMAP logins using App Passwords are not logged. Step 1: Open the apps usage report In the Google Admin console, go to Menu Reporting User Reports Apps usage. Go to Apps usage Requires having the Reports administrator privilege. Step 2: Review the data The Apps usage report is based on the following user data. Note: Depending on your Google Workspace edition, you may not have access to some of the activity reports. General Note: Permanently deleted data (including Vault retained data) does not count toward storage quotas. Report column Description Gmail storage used (MB) Megabytes of storage the user has consumed with Gmail data Drive storage used (MB) Megabytes of storage the user has consumed with Drive data Photos storage used (MB) Megabytes of storage the user has consumed with photos Total storage used (MB) Megabytes of storage the user has consumed Storage used (%) Percentage of available storage space the user has consumed Gmail Report column Description Total emails Total number of Gmail messages the user sent and received. Includes emails sent or received from third-party SMTP clients using Gmail SMTP servers. Emails received Total number of Gmail messages the user received. Includes emails received from third-party SMTP clients using Gmail SMTP servers. Emails sent Total number of Gmail messages the user sent. Includes emails sent from third-party SMTP clients using Gmail SMTP servers. Gmail (IMAP) - last used time Last time the user used Internet Message Access Protocol (IMAP) to access Gmail Gmail (POP) - last used time Last time the user used Post Office Protocol (POP) to access Gmail Gmail (Web) - last used time Last time the user used Web-based Gmail. Note that this timestamp is not synced with the Last Login timestamp. Drive Note: User reports for Drive don't include changes made in shared drives. They also don't include data for users with Cloud Identity Free or Cloud Identity Premium licenses. Report column Description Drive - last active time Number of active users, shown cumulatively throughout the month. In the user list, the Drive - last active time column shows the last time a user accessed Drive Files added Number of Drive files the user has added, which can include creating or uploading a file, transferring ownership, or restoring a file from the trash Note: Multiple actions on the same file do not increment the count Files edited Number of Drive files the user has edited Files viewed Number of Drive files the user has viewed Google Forms added Number of forms added in Drive Google Slides added Number of presentations added in Drive Google Sheets added Number of spreadsheets added in Drive Google Drawings added Number of Google Drawing files added Google Docs added Number of text documents added in Drive Other types added Number of non-Google files the user has added Classroom Report column Description Classroom - last used time Last time the user used Classroom Classes created Number of classes created Posts created Total number of posts created by teachers and students Cloud Search Note: Cloud Search columns in the Apps usage reports show the number of search queries in your domain. Report column Description Search queries Total number of search queries in Cloud Search Search queries from web Total number of search queries from web browsers, including computer and mobile devices Search queries from Android Total number of search queries from the Android app Search queries from iOS Total number of search queries from the mobile app for iPhone or iPad Google Chat Report column Description Chat messages or reactions, 28-day Total number of messages sent or reacted to in the last 28 days Chat uploaded attachments, 28-day Total number of attachments uploaded in Chat conversations in the last 28 days Chat spaces created, 28-day Total number of spaces created in the last 28 days Chat conversations read, 28-day Total number of conversations with messages read by the user in the last 28 days Step 3: Customize the data in the report Open your report as described above. Click Settings . (Optional) To add columns to the chart, next to Add new column, click the Down arrow and select options from the list. (Optional) To remove an item from the chart, next to that item, click Remove . (Optional) To rearrange columns, drag and drop an item to a new position. Click Save. Step 4: Filter data and export the report Filter by user or activity You can narrow your report to show users or specific events. For example, you can create a filter to find all users who are using 2-Step Verification. Or you can create a filter to list people who share many external links. Open the report as described in Step 1 above. At the top of the report, click Add a filter. Select and enter the criteria for your filter and if needed, click Apply. For example, select Event name and then an event to see log entries for each time the event occurred Filter by organizational unit To compare statistics between organizational units in a domain, you can filter by organizational unit. Open your report as described in Step 1 above. At the top of the report, click Organizational unit select a unit from the list. Click Apply. You can only filter the current organization hierarchy, even when searching for older data. Data before December 20, 2018 does not appear in the filtered results. Filter by group You can also filter the data in your report by group. Before a group will appear in this filter, you need to add the group to your filtering groups allowlist. For details about using group filters, see Filtering results by Google Group. Step 1: Add a group to your filtering groups allowlist: Open your report as described above. At the top of the report, click Group filter . Click Filtering groups. The Filtering groups page displays. Click Add Groups. Search for a group by entering the first few characters of its name or email address. When you see the group you want, select it. (Optional) To add another group, search for and select the group. When you finish selecting groups, click Add. (Optional) To remove a group, click Remove group . Click Save. Changes can take up to 24 hours but typically happen more quickly. Learn more Step 2: Filter audit log by group Open your report as described above. At the top of the report, click Group filter . Select one or more groups and click Apply. Show data for a particular date Click View by date and use the date selector to show data for a particular date, or select to show the latest available data for each application. Many metrics are available for the past 6 months, although some are available for a shorter time. Export your report data You can export your report data to a Google Sheet, or download it as a CSV file. Open your report as described in Step 1 above. (Optional) Change the data to be included in your export as described in Step 3 above. On the report, click Download . Select which columns to include and the format of the report. Click Download. You can export up to 100,000 rows. How old is the data I'm seeing? You won't see complete data up to the present day. Instead, under the graph heading you'll see the latest date for the column data. The table under the graph shows 1-day data for the latest date. Occasionally, you'll see an asterisk "*" next to a column name. The asterisk indicates that the data in this particular column might be stale compared to the data in other columns. For details on when data becomes available and how long it's retained, go to Data retention and lag times. Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated. Send feedback Except as otherwise noted, the content of this page is licensed under the Creative Commons Attribution 4.0 License, and code samples are licensed under the Apache 2.0 License. For details, see the Google Developers Site Policies. 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